PayoutPilot reconciles every Stripe payout to QuickBooks and calculates your monthly sales tax across Stripe and Square — so you can close the books in minutes, not hours.
| Payout ID | Received | Status | Total | Fees | Deposit |
|---|---|---|---|---|---|
| po_1R3x...4kLm | Apr 10, 2026 | Processed | $2,847.50 | -$82.78 | $2,764.72 |
| po_1R2w...9nPq | Apr 9, 2026 | Processed | $1,124.00 | -$35.60 | $1,088.40 |
| po_1R1v...2mRs | Apr 8, 2026 | Pending | $4,390.25 | -$127.32 | $4,262.93 |
PayoutPilot tackles the two most painful parts of e-commerce accounting — payout reconciliation and sales tax computation.
Every Stripe payout broken down into charges, fees, refunds, and taxes — posted to QuickBooks as a perfectly matched deposit.
Pulls every sale from Stripe and Square, splits taxable vs. exempt, and computes your state sales tax due — all in one screen.
Stripe fires a webhook the moment a payout hits your bank. PayoutPilot queues it instantly — no manual imports or CSV uploads.
Whether you sell through Stripe, Square, or both — PayoutPilot pulls transactions from each source and combines them into a single view.
Map each Stripe product to the right QBO income, expense, or liability account. Special categories handle fees, tax, and bank deposits.
A single QBO Deposit is created that matches your bank feed line-for-line. One click in QBO to match, and you're done.
Set a schedule and PayoutPilot processes every pending payout overnight. Wake up to a clean queue every morning.
Run multiple Stripe accounts or businesses? Switch between organizations instantly — each with its own connections, mappings, and tax settings.
Connect your accounts, map your products, and let PayoutPilot handle the rest.
Paste your Stripe and Square API keys, authorize QuickBooks. PayoutPilot auto-creates the Stripe webhook — no developer needed.
Map each Stripe product to a QBO account and set your state sales tax rate. Takes about 5 minutes.
Payouts reconcile automatically. Sales tax reports generate monthly. QBO deposits appear like magic.
Purpose-built for payout reconciliation and sales tax — not a generic connector.
| PayoutPilot | Synder | Acodei | Manual | |
|---|---|---|---|---|
| Payout-level breakdown | ✓ Full detail | ~ Partial | ✓ | ✕ |
| Product → QBO mapping | ✓ Per-product | ✓ | ✓ | ✕ |
| Multi-source sales tax | ✓ Stripe + Square | ~ Stripe only | ✕ | ✕ |
| Taxable vs. exempt breakdown | ✓ Automatic | ~ Config needed | ✕ | ✕ |
| Auto-created webhook | ✓ Zero config | ✕ | ✕ | n/a |
| Nightly auto-processing | ✓ | ✓ | ✓ | ✕ |
| Email tax reports | ✓ Monthly | ✕ | ✕ | ✕ |
| Self-hosted option | ✓ | ✕ | ✕ | n/a |
| Starting price | Free | $24/mo | $19/mo | Your time |
Start free. Upgrade when your volume grows.
PayoutPilot uses a Restricted API key with read access to Invoices, Products, Prices, Payouts, Balance Transaction Sources, Checkout Sessions, Charges, and Refunds — plus write access to Webhook Endpoints so it can auto-register the payout webhook. It never touches your customers' payment methods or creates charges.
PayoutPilot pulls all invoices from Stripe and all orders from Square for the selected month. It categorizes each transaction as taxable or exempt, applies your configured state tax rate, and computes the total tax collected. You get a single filing-ready summary with per-source breakdowns and the ability to drill into individual transactions. Monthly reports can also be emailed automatically via Brevo.
PayoutPilot currently handles standard Stripe payouts (the money Stripe deposits to your bank). Platform-specific Connect payouts and transfers are on the roadmap. If you use Stripe Connect, reach out and we'll prioritize it.
PayoutPilot creates a single QBO Deposit for each payout. The deposit has line items for every charge (mapped to your income accounts), refunds, Stripe fees (mapped to your expense account), and sales tax (mapped to your liability account). The deposit total matches the bank feed exactly.
Yes. Every processed payout has a "Revert" button that deletes the transaction records and re-queues it for processing. Note that you'll need to manually void or delete the corresponding QBO Deposit to avoid duplicates.
All credentials (Stripe keys, QBO tokens) are encrypted at rest in Supabase Vault. Communication happens over TLS. PayoutPilot never stores full credit card numbers or customer payment details. Enterprise customers can self-host the entire stack.
PayoutPilot includes special mapping categories for unmapped/unknown products, bank deposits, Stripe fees, and sales tax. If a charge doesn't have a Stripe product attached, it falls into the "Unmapped" category which you can map to any QBO account.
Set up PayoutPilot in under 10 minutes. Reconcile payouts and compute sales tax — free to start, forever.
Create your free account → Try demo